School paperwork can easily take up valuable space at school or home. However, we don’t have to worry about that anymore. We now have digital files that are easy to store, access, and even share. When digitizing your schoolwork, you can opt to convert the paper files to images or documents. With images, you can use JPEG or PNG formats, and with documents, you can use PDF file formats. We recommend the use of PDF file formats for documents and forms. When you scan school paperwork with a scanner, you can use PDF editing software to make them editable.
Digitize School Paperwork with a Scanner
Virtually all printers these days include a scanner. You can use the scanner to digitize school paperwork in bulk or one at a time. Moreover, if your school printer is networked, you can scan and email the paperwork. Also, you can use a number of PDF tools to edit the file before sending it.
Digitize and Email School Paperwork
Most printers have an option to print and save to the network server or send the scan to email. Emailing scans can help to save time if more than one person will eventually need the paperwork. If the printer isn’t networked, you can choose to digitize papers by scanning them. You can then save the scans to any desktop or server connected to that printer.
Digitize and Save School Paperwork
Often, computers connected to a printer are accessible as a network location. That makes it easy for anyone with access to copy the scanned documents you save there. However, you have to ask the network administrator to limit access permissions to the files you digitize.
Secure Digitized School Paperwork
That secures them from users who may delete or alter them accidentally or maliciously. For instance, they can enable read-only access. That makes it easy for users to copy digitized files. However, they should not be able to delete or alter them if they only have read-only access. But with read-and-write shared access, anyone can copy, edit, and delete the digitized files. Moreover, you should keep a backup copy of the files you digitize. You should store backups of the digitized files on a different computer or digital storage device. You can also use a digital signature to improve the security of the any find you send.
Digitize School Paperwork with a Smartphone
If you don’t have a scanner, you can still digitize your school paperwork. Often, this is the case for parents who want to digitize their children’s school paperwork. All you need is a phone with a scanner app. Most scanner apps allow you to scan to image or PDF. You can then store the scanned image in the cloud. Again, we don’t recommend you digitize school work and leave it on your phone. Some of the popular cloud storage you can use include Dropbox, Google Drive, and iCloud. You can then share the files, but again limit access to read-only.
Conclusion – Digitize School Paperwork
It is easy to digitize school paperwork if you have a scanner or a smartphone. And once you do, you can store the digitized paperwork locally or online. We recommend that you backup your digitized school paperwork to avoid losing it.
Check out our useful articles:
- How to Merge PDF Online
- How to Split PDF Online
- How to Convert PDF to Image Online
- How to Convert PDF to Text Online
- How to Convert PDF to JSON Online
- How to Convert Image to Text Online
- How to Convert Image to PDF Online
- How to Protect PDF Online
- How to Sign and Fill PDF Online
- How to Become a Minimalist Remote Worker
- How to Protect Your Business from Cyber Attacks in 2022
- How to Extract Pages from PDF
- How to Separate Pages from PDF
- TOP-10 Virtual Classroom Tools in 2022
- Ways to Secure Your PDF File
- Cyber Security 101 for Businesses in 2022
- Improve Your Daily Work Productivity
- How to Lead Your Team in Times of Crisis
- Optimize Your Website for SEO
- TOP-11 Businesses that Switched to Remote Work in 2022
- What is PDF and PDF/A
- Beginner’s Guide to Office to PDF
- How to Convert JPEG Format to PDF using PDFlite.co
- PDFlite.co Can be Used as Desktop Apps
- Must-Have PDF Tools for Professionals
- OCR Explained, Why You Need it
- TOP-10 PDF Tools for Remote Workers
- How to Add Page Numbers to PDF using PDFlite.co
- How to Split PDF to Single Pages using PDFlite.co
- TOP-10 PDF Tools for Students
- How to Go Paperless in 2022
- Why Sign with Digital Signature
- TOP-10 Time-Saving Tips for a Productive Day
- How to Hire Generation Z
- How to Onboard Someone Remotely in 5 Steps
- 1040 Schedule C - How the IRS Works for Small Businesses
- How to Digitize School Paperwork in 2022